How HR Software Streamlines Small Business Employee Benefits Administration

It is always a good sign when a start-up business begins to grow, but expansion brings new challenges and human resources issues. It is easy for inexperienced employers to make serious mistakes regarding employee benefits. Missteps can result in the loss of valuable staff or even legal problems. Unfortunately, staffing and running a department dedicated to employee benefits administration is expensive. Although outsourcing is an option, many companies do not feel confident making that choice. These clients often opt for HR software that helps them navigate benefits compliance, manage HR employee events, and keep pace with workforce needs.

Growing Companies Can Manage Changing HR Needs

When companies include only two or three friends, it is very easy to communicate. Employees talk to the boss and explain personal situations, get time off, or discuss their pay. As businesses grow, there are layers of supervisors and managers between owners and employers, so HR professionals are needed to coordinate and manage employee issues. HR benefits software is designed to anticipate these changes and provide answers in dozens of areas. Advanced systems also include custom self-service options that offer employees 24/7 help.

Companies Avoid Compliance Issues

Expanding businesses also face the issue of compliance. Without on-site benefits coordinators, it is very easy for employers to violate regulations surrounding HIPPA, SOX, FMLA, and COBRA. These are areas that guarantee benefits but are steeped in specific rules. HR software is always up to date and provides accurate information about mandates in areas like medical, financial, and labor laws. The software provides guidance for individual cases and constantly updates regulations.

Businesses Efficiently Coordinate Event Management

Most of a benefits coordinator’s job consists of handling employee events. The most routine large-scale event usually benefits enrollment. HR professionals must also be skilled in managing areas like employment, retirement, termination, childbirth, leaves of absence, and paid time off. Software designed for HR management seamlessly and accurately coordinates these events and ensures employees receive all of their benefits.

Many expanding small and medium-sized companies now use HR software that helps them manage the needs of growing workforces. The custom software ensures compliance with HR regulations and manages employee events that include benefits enrollment, retirement, and PTO.